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the Board: Rules of the Board Chaperter 5
Rules Of The Board
Chapter V
Rights And Duties Of Members
Section 15. COPIES OF ITEMS NOT ON THE POSTED
AGENDA. Any member intending to introduce an item not contained on the posted agenda, shall first deliver a copy of such item to each Board member and the Executive Officer-Clerk of the Board, and shall make copies available to the public upon request.
Section 16. ADDRESSING THE MAYOR/CHAIR, RECOGNITION
TO SPEAK AND TIME LIMITS. When any member is about to speak, the member shall address the Mayor/Chair; and when two or more members address the Mayor/Chair at the same time, the Mayor/Chair shall name the member who is first to speak; and the speaker shall confine remarks to the topic under debate or discussion and shall avoid personalities.
Each member, in the order recognized by the Mayor/Chair, shall have up to five (5) minutes to speak. Answers to questions asked by a member shall be timed within the members five (5) minutes. The Mayor/Chair shall not recognize a member to speak again, except to answer questions, until all other Board members have had an opportunity to speak. All members shall have an opportunity to speak before the Mayor/Chair may enter debate or discussion.
After all members desiring to speak have had an opportunity to be heard once, the time for each member desiring to speak again, or for the first time, shall be limited to a maximum of three (3) minutes. There shall be no limit on the number of times a member is allowed to speak.
However, on any agenda item being discussed, the Mayor/Chair has the authority and discretion to allow members up to 10 (ten) minutes each to speak each time instead of the 5 (five) minute and 3 (three) minute time limits set forth above. In all other regards, the procedure set forth above remains unchanged.
The Executive Officer-Clerk of Board shall time the members when discussion of an issue begins and notify the Mayor/Chair when a member's time has expired.
This rule shall apply to all matters under consideration by the Board, except for ceremonial matters.
Section 17. SECONDED MOTIONS. Each motion made by any member of the Board shall require a second. Motions and seconds may be made by any member of the Board, including the Mayor/Chair.
Section 18. ROLL CALL. The roll need not be called in voting upon a motion except where specifically required by law or requested by a member. If the roll is not called, in the absence of objection, the Mayor/Chair may order the item unanimously approved. When the roll is called on any motion, any member present who does not vote in an audible voice shall be recorded as "Aye."
However, for a non-consent agenda item, the roll will be called in voting upon that item. The Executive Officer-Clerk of the Board shall announce the results of the roll call vote, including the agenda item number and identifying Board members who cast ayes, nays and abstentions.
Section 19. ORDER OF ROLL CALL. Each roll call of the Board shall be by supervisorial district in numerical order, except that the Mayor/Chair shall be called last.
Section 20. ABSENCES FROM MEETINGS. No member shall be absent from any regular, adjourned regular or special meeting (except on account of illness or an emergency) without the consent of the Board. If any member is unable to attend a meeting, he/she shall notify the Executive Officer-Clerk of the Board at least one week prior to the meeting and advise him/her of the reasons thereof.
Section 21. ABSENCES DURING MEETINGS. No member shall leave his/her seat at the Board table during any session of the Board without having first obtained permission from the Mayor/Chair.
Section 22. INTRODUCTION OF ITEMS NOT APPEARING
ON THE POSTED AGENDA OR POSTED SUPPLEMENTAL AGENDA. No action or discussion shall be undertaken on any item not appearing on the posted agenda or posted supplemental agenda, except as provided in Section 54954.2 of the Government Code (see Appendix).
Each member is requested to limit the number of items which appear on the green supplemental agenda plus those which are brought forward orally at the meeting to a total of five per meeting, excluding motions to adjourn in a person's memory, and presentation of scrolls.
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