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Rules Of The Board
Chapter VI
Duties Of The Executive Officer-Clerk Of The Board
Section 23. ATTENDANCE AT BOARD MEETINGS. The Executive Officer-Clerk of the Board, or one of his/her deputies, shall attend each meeting of the Board and maintain a record of all proceedings thereof as required by law.
Section 24. ATTENDANCE AT COMMITTEE MEETINGS. The Executive Officer-Clerk of the Board, or one of his/her deputies, upon request of the Mayor/Chair of any committee of the Board, shall attend meetings of that committee.
Section 25. PREPARATION AND DELIVERY OF AGENDA. The Executive Officer-Clerk of the Board shall each week prepare the agenda for the following Tuesday meeting for delivery to each Board office on Thursday morning.
The agenda shall include those matters, complete with all departmental papers and reports relating to each matter, addressed to the Board for action and on file with the Executive Officer-Clerk of the Board which have been reviewed by a member of the Board or by the Chief Executive Officer, except where such inclusion is otherwise required.
The agenda shall be prepared and posted in the manner provided by State law (Sections 54954.2, 54954.3 and 54954.5 of the Government Code, see Appendix).
Section 26. NOTIFICATION OF COMMITTEE MEETINGS. The Executive Officer-Clerk of the Board shall notify all Board members of the time set for any committee meeting, and he/she shall at the request of the Mayor/Chair call all committee meetings and notify parties interested in the matters pending before such committee of the time and place of the meeting.
Section 26.1 ANNOUNCEMENT OF CLOSED SESSION ACTIONS.
In addition to the reporting requirements set forth in Sections 54957.1 and 54957.7 of the Government Code, any reportable action taken during a closed session shall be recorded in the Statement of Proceedings, and shall also be announced at the next Board meeting and provided in writing to all persons who have requested notice of such actions.
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