All Department/District Heads

At its meeting held October 22, 2002, the Board took the following action:

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The following item was called up:

Consideration of the attached report by the Chief Administrative Officer on a review of proposals regarding Open Meetings, and how the policies are working and if any changes are necessary.

Genevieve Clavreul, Chris Edwards, Jackie McHenry, Barbara Blinderman, Micki Jackson, Karen Ocamb, Candace Owen and Warren Williams, addressed the Board.

After discussion, on motion of Supervisor Yaroslavsky, seconded by Supervisor Antonovich, unanimously carried, the Board took the following actions as detailed in the Chief Administrative Officer’s attached report:

1. Amended the Rules of the Board to stipulate that the Executive Officer shall report the roll call vote of each non-consent agenda item after it is taken, calling out the agenda number and identifying Board members who cast ayes, nays and abstentions;

2. Amended the Rules of the Board to require that the announcement of actions taken during closed-door sessions be included on the next Board agenda as well as the Statement of Proceedings;

3. Instructed all Department/District Heads to file electronically with the Executive Officer of the Board all agenda-related correspondence to “submit” mailbox; and

4. Instructed the Chief Administrative Officer to request Network Television Time, Inc. to modify the project under development that will provide official Board transcripts and corresponding video online to also include Spanish audio; links directly from the Statement of Proceedings to specific video segments within the official transcript; and access for Macintosh and Netscape users with the $24,000 one‑time cost for these projects to come from the Cable Fund.

In addition, Supervisor Yaroslavsky requested the Executive Officer of the Board to report back on the Rule of the Board regarding Public Comment on Non‑Agenda Items, specifically relating to an individual’s ability to address the Board once in any three‑month period. Supervisor Yaroslavsky also requested the Chief Administrative Officer to report back to the Board on the issues raised by Ms. Blinderman and Ms. Ocamb.

Further, Supervisor Antonovich requested the Chief Administrative Officer to report back to the Board on the costs for making the official Board transcripts and corresponding on-line video available in additional languages other than English and Spanish.

4102202-35

Attachment

Copies distributed:

Each Supervisor